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Monthly Summary Reports

A center's summary report shows the total balance for each account number. There are several types of summary reports that present the information differently. Based on the center's fund type and whether it falls under University Central or the Medical Center, the General Ledger Accounting System generates the appropriate summary report for that center.

Some of the summary reports that the General Ledger Accounting System generates are as follows: the University Central Monthly Report (MD90C), the University Central Designated Funds Monthly Report (MD90C), the University Central Designated Funds Monthly Report (MD90S), the Hospital Responsibility Monthly Report (MD340), the Medical Center Unrestricted Monthly Report (MD90U), and the Medical Center Restricted Monthly Report (MD90R).

For Example, the MD90C - University Central Monthly Report, presents current month and year to date activity in whole dollars summarized by account, as well as showing the budgeted amount for each account. The report is produced and distributed monthly for all University Central operating centers for Schools, Other Academic Units, Administrative Units and Auxiliary Units that had activity during the reporting period.

There is not a "Sample MD90C Report", to view on this WEB site, since the MD90C Report is customized for University Central Schools, Other Academic Units, Administrative Units and Auxiliary Units.

The following represents column headings and/or field names on most MD90 reports:

  1. The MONTH for which the report is produced.

  2. The CENTER NUMBER and CENTER NAME for which the information is being reported.

  3. The RESPONSIBLE PERSON and address to whom the report is being sent.

  4. The ACCOUNT NUMBER and ACCOUNT DESCRIPTION for which the information is being reported.

  5. The ORIGINAL BUDGET amount which was effective at the beginning of the fiscal year (7/1/XXXX).

  6. The REVISED BUDGET amount which is the current budget amount and may differ from the original budget due to any revisions made.

  7. The REVENUE/EXPENDED CURRENT MONTH is the amount in whole dollars of current month activity for a particular account.

  8. The REVENUE/EXPENDED YEAR TO DATE is fiscal year to date activity for a particular account (7/1/XXXX through current month).

  9. The REVISED BUDGET BALANCE BEFORE ENCUMBRANCE is equal to the "Revised Budget," less the "Year to Date" activity.

  10. The ENCUMBRANCES column shows amounts for which a purchase order is outstanding (unpaid). A breakdown of encumbrance activity by account is shown on the MD100 report, which lists detailed information on each purchase order.

  11. The REVISED BUDGET BALANCE AVAILABLE is equal to the "Revised Budget Balance Before Encumbrance" less "Encumbrances".

  12. The % EXP AND ENC is equal to the "Year to Date" activity plus "Encumbrances" divided by the "Revised Budget", expressed as a percentage.


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