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Report Descriptions

Listed in alphabetical order

Agency Funds Monthly Report (MD90A)

The Agency Funds Monthly Report is normally prepared for agency centers that had activity during the reporting period. (An agency fund center is for a non-Vanderbilt entity that desires to use the Vanderbilt accounting system in order to store money and make purchases. Examples of agencies include student organizations, professional societies, and the VA Hospital.) This report contains budget information, current month and fiscal year-to-date activity, and encumbrances, all summarized by revenue and expense account numbers . All centers that start with the number 9 (9-xx-xxx-xxxx) represent agency funds.

Athletics Monthly Report (MD600)
The Athletics Monthly Report is normally prepared for all Athletic centers (division 70) that had activity during the reporting period. The report contains prior fiscal year end actuals, last year current month actuals, and current year monthly and year-to-date amounts, as well as revised budget information. The data is summarized by account number and grouped by categories specific to Athletics .

Balance Sheet Fund Group Summary (MD061)
The Balance Sheet Fund Group Summary Report is normally prepared for all Funds or ‘Chanc’ level summary centers. It is also generated for selected Medical Center summary centers. The report lists the beginning Fund Balance, as of July 1 for the current fiscal year, then the Funds sources or additions, revenues and transfers in, and the Funds uses or deductions, expenses and transfers out. The three amounts are combined to provide a current fiscal year ending Fund Balance as of the current month end. It also provides a summary of current month balances of liabilities, non-cash assets, and cash (also called Due To/Due From). The data is summarized by each individual center that rolls up to the summary center being reported.

BVA Report Formats
The BVA Reports are based upon the account rollups used for quarterly projections and budget submittals.

Budget vs Actual Summary (BVA10)
The BVA10 report is run at a summary level comparable to the format to be used for quarterly projections and budget submittals. It is available for University Central's and Medical Center's Unrestricted and Designated "sum to" Centers.

Budget vs Actual by Account (BVA20)
The BVA20 report format expands the BVA10 format to show the account detail for each summary line. It is currently available for University Central's Unrestricted low-level and "sum to" centers. Currently, this report is not run for University Central's Designated low-level and "sum to" centers.

Budget vs Actual Quarterly (BVA40)
The BVA40 report format expands the BVA20 format to include fund balance transfers. It is available for University Central's and Medical Center's Unrestricted and Designated "sum to" Centers.

Center Fund Balance Report (MD90B)
The Center Fund Balance Report is normally prepared for all centers with fund balances that had activity during the reporting period. The report lists current period balances for Asset accounts, Liability accounts, and Fund Balance accounts. It also provides a high-level overview of changes in the fund balance and net operating activity of the center by summarizing all revenues and expenses. All centers starting with 4 (Designated), 5 (Loans), 6 (Endowment), 7 (Life Income), 8 (Plant), 9 (Agency), and 1-97 (University Central Fund Balance) are considered fund balance centers.

Dining Services Monthly Report/CP (MD670)
The Dining Services Monthly Report/Current Period is normally prepared for all operating centers for Dining Services and the VU Card Office (division 75) that had activity during the reporting period. The report contains current month actuals, last year current month actuals , revised monthly budget amounts and the percent of each to net sales. The data is summarized by account number and grouped by categories specific to Dining Services.

Dining Services Monthly Report/YTD (MD671)
The Dining Serviccs Monthly Report/Year-To-Date is the year-to-date version of the Dining Services Monthly Report/CP MD670 Monthly Report.

Divisional Operating Report (MD053)
The Divisional Operating Report is normally prepared for all operating summary centers at the division level and above that appear on the Quarterly Financial Report. This report contains original and revised budget information, current month and fiscal year-to-date activity, as well as prior year original budget information and year-to-date amounts. The data is summarized by account number and is grouped by natural classifications, i.e. salaries and wages, fringe benefits, equipment, supplies, etc.

Encumbrance Report (VUPO200)
The Encumbrance Report is a detailed listing of all encumbrances (i.e., pending purchase orders ) for each center. The encumbrances are listed by account number and all activity for each outstanding encumbrance is reported. The report is produced and distributed by the Purchasing Department on a monthly basis for all centers that have encumbrances at the end of the reporting period.

Grant Summary Monthly Report (MD90T)
The Grant Summary Monthly Report is normally prepared for University Central designated centers (i.e. sponsored projects, departmentally-designated funds, and gifts and endowments) that had activity during the reporting period. It is a short, high-level overview of budget information and expenses for one center summarized by account grouping , and it distinguishes among direct costs, cost-sharing, and indirect costs. All 4-centers (4-20-xxx-xxxx to 4-99-xxx-xxxx) in University Central are designated centers.

Hospital Responsibility Monthly Report (MD340)
The Hospital Responsibility Monthly Report is normally prepared for all Hospital centers that had activity during the reporting period. It contains budget information as well as current month and fiscal year-to-date activity, all summarized by account number . All 2-centers (2-01-xxx-xxxx) and 3-centers (3-03-xxx-xxxx) in the Hospital are unrestricted centers.

Hospital Responsibility Summary Monthly Report (MD345)
The Hospital Responsibility Summary Monthly Report is a summary version of the Hospital Responsibility Monthly Report. It contains budget information as well as current month and fiscal year-to-date activity, all summarized by center . All 2-centers (2-01-xxx-xxxx) and 3-centers (3-03-xxx-xxxx) in the Hospital are unrestricted centers.

Housing Report (MD610)
The Housing Report is normally prepared for all operating centers (division 77) that had activity during the reporting period. The report contains original and revised budget information, current month and year-to-date revenues and expenses, and prior year actuals for the month and year-to-date. The data is summarized by account number and grouped by categories specific to Housing .

Medical Center Restricted Monthly Report (MD90R)
The Medical Center Restricted Monthly Report is normally prepared for Medical Center restricted centers (i.e. sponsored projects, departmentally-designated funds, and gifts and endowments) that had activity during the reporting period. It contains budget information, current month and fiscal year-to-date activity, and encumbrances, all summarized by account number . All 4-centers (4-01-xxx-xxxx to 4-19-xxx-xxxx) in the Medical Center are restricted centers.

Medical Center Restricted Detailed Monthly Report (MD90R-Detail)
The Medical Center Restricted Detailed Monthly Report is a detailed version of the Medical Center Restricted Monthly Report. It contains budget information, current month and fiscal year-to-date activity, and encumbrances, all summarized by center in pre-defined account groupings . Thus, each line in this report represents the totals for one account grouping within one particular center. All 4-centers (4-01-xxx-xxxx to 4-19-xxx-xxxx) in the Medical Center are restricted centers.

Medical Center Restricted Summary Monthly Report (MD90R-Summary)
The Medical Center Restricted Summary Monthly Report by Center is a summary version of the Medical Center Restricted Monthly Report. It contains budget information, current month and fiscal year-to-date activity, and encumbrances, all summarized by center . All 4-centers (4-01-xxx-xxxx to 4-19-xxx-xxxx) in the Medical Center are restricted centers.

Medical Center Unrestricted Monthly Report (MD90U)
The Medical Center Unrestricted Monthly Report is the basic monthly report for all Medical Center unrestricted centers that had activity during the reporting period. It contains budget information as well as current month and fiscal year-to-date activity, all summarized by account number . All 1-centers (1-04-xxx-xxxx to 1-19-xxx-xxxx) and 3-centers (3-xx-xxx-xxxx) in the Medical Center are unrestricted centers.

Medical Center Unrestricted Detailed Monthly Report (MD90U-Detail)
The Medical Center Unrestricted Detailed Monthly Report is a detailed version of the Medical Center Unrestricted Monthly Report. It contains budget information as well as current month and fiscal year-to-date activity. For a summary center, the data is summarized by each individual center that rolls up to the summary center, in pre-defined account groupings . The report is designed for summary centers, but if an operating center is used, the data is summarized for the one center in pre-defined account groupings. All 1-centers (1-04-xxx-xxxx to 1-19-xxx-xxxx) and 3-centers (3-xx-xxx-xxxx) in the Medical Center are unrestricted centers. 

Medical Center Unrestricted Summary Monthly Report (MD90U-Summary)
The Medical Center Unrestricted Summary Monthly Report is a summary version of the Medical Center Unrestricted Monthly Report. It contains budget information as well as current month and fiscal year-to-date activity. For a summary center, the data is summarized by each individual center that rolls up to the summary center. The report is designed for summary centers, but if an operating center is used, the data is summarized for the one center. All 1-centers (1-04-xxx-xxxx to 1-19-xxx-xxxx) and 3-centers (3-xx-xxx-xxxx) in the Medical Center are unrestricted centers.

Plant Funds Monthly Report (MD90P)
The Plant Funds Monthly Report is normally prepared for plant fund centers that had activity during the reporting period. It gives detailed budget information, expenses-to-date for the current year, and project-to-date expenses. It is arranged in a format conducive to the type of activity normally seen in a plant fund (e.g. construction costs). All centers starting with the number 8 (8-xx-xxx-xxxx) represent plant funds.

Printing Services Report (MD680)
The Printing Services Report is normally prepared for all operating and plant fund centers in division 56 that fall within Printing Services’ purview and that had activity during the reporting period. The report contains revised budget information, current and prior year monthly actuals, and current and prior year fiscal year-to-date actuals. The data is summarized by account number and is grouped by categories specific for Printing Services.

Provost Office Summary Report (MD250)
The Provost Office Summary Report is a monthly summary report normally prepared for all University Central operating centers and all Medical Center unrestricted centers, at the divisional level, that had activity during the reporting period. It contains a short, high-level overview of budget information and current month activity for both the current year and the prior year. The information in the report is summarized by account groupings without center numbers or account numbers. All centers between 1-20-xxx-xxxx and 1-95-xxx-xxxx are University Central operating centers, and all 1-centers (1-04-xxx-xxxx to 1-19-xxx-xxxx), 2-centers (2-01-xxx-xxxx), and 3-centers (3-xx-xxx-xxxx) in the Medical Center are unrestricted centers.

Report of Prior Period Transactions (MD092)
The Report of Prior Period Transactions is normally prepared for all Medical Center centers that had a prior period entry during the reporting period. It lists all individual transactions, grouped by account number, for each center. Only those account numbers that had prior period activity during the month appear on the report.

Report of Transactions (MD091)
The Report of Transactions is normally prepared for all centers that had activity during the reporting period. It lists all individual transactions, grouped by account number, for each center. Only those account numbers that had activity during the month appear on the report.

Revenue/Expenses Fund Group Summary (MD062)
The Revenue/Expense Fund Group Summary is normally prepared for all “Chanc” summary centers, and selected Medical Center summary centers. The report contains original and revised budget information, current month actuals and project-to-date amounts. The data is summarized by each individual center that rolls up to the summary center being reported .

Student Aid Monthly Report (MD260)
The Student Aid Monthly Report is normally prepared for operating, designated, student loan funds and endowment funds summary centers that may have Student Aid activity. Examples include 1ARTSC, 4ARTSC, 1ATHLT, and CHANC5. The report contains original budget, current month, and year-to-date information. The data is summarized using only student aid (64xxx) and student wages account numbers and is grouped by types of student aid.

Telecommunications Monthly Report (MD620)
The Telecommunications Monthly Report is normally prepared for the Telecommunications center. The report contains current month, last month and fiscal year-to-date revenue and expense amounts, revised budget information, and prior month and prior fiscal year-to-date variances. The data is summarized by account number and grouped by categories specific to ITS-Telecommunications.

Telecommunications Summary Report (MD621)
The Telecommunications Monthly Summary Report is a summary version of the Telecommunications Monthly Report. The data is summarized by category.

University Central Designated Funds Monthly Report (MD90S)
The University Central Designated Funds Monthly Report is normally prepared for University Central designated centers (i.e. sponsored projects, departmentally-designated funds, and gifts and endowments) that had activity during the reporting period. It contains budget information, current month and fiscal year-to-date activity, and encumbrances, all summarized by account number , for all expenses. In addition, it distinguishes among direct costs, cost-sharing, and indirect costs. All 4-centers (4-20-xxx-xxxx to 4-99-xxx-xxxx) in University Central are designated centers.

University Central Designated Funds Detailed Monthly Report (MD90SS)
The University Central Designated Funds Detailed Monthly Report is a detailed version of the University Central Designated Funds Monthly Report. It contains budget information, current month and fiscal year-to-date activity, and encumbrances, all summarized by center in pre-defined account groupings , for all expenses. All 4-centers (4-20-xxx-xxxx to 4-99-xxx-xxxx) in University Central are designated centers. 

University Central Designated Funds Summary Monthly Report (MD45R)
The University Central Designated Funds Summary Monthly Report is a summary version of the University Central Designated Funds Monthly Report. It contains budget information, current month and fiscal year-to-date activity, and encumbrances, all summarized by center , for all expenses. All 4-centers (4-20-xxx-xxxx to 4-99-xxx-xxxx) in University Central are designated centers.

University Central Monthly Report (MD90C)
The University Central Monthly Report is the basic monthly report for all University Central operating centers that had activity during the reporting period. It is useful because it contains budget information, current month and fiscal year-to-date activity, and encumbrances, all summarized by account number . All centers between 1-20-xxx-xxxx and 1-95-xxx-xxxx are University Central operating centers.

University Central Detailed Monthly Report (MD90C-Center Level)
The University Central Detailed Monthly Report is a detailed version of the University Central Monthly Report. It contains budget information, current month and fiscal year-to-date activity, and encumbrances, all summarized by center in pre-defined account groupings . Thus, each line in this report represents the totals for one account grouping within one particular center. All centers between 1-20-xxx-xxxx and 1-95-xxx-xxxx are University Central operating centers.

University Central Summary Monthly Report (MD45U)
The University Central Summary Monthly Report is a summary version of the University Central Monthly Report. It contains budget information, current month and fiscal year-to-date activity, and encumbrances, all summarized by center . All centers between 1-20-xxx-xxxx and 1-95-xxx-xxxx are University Central operating centers.

Trustee: Matthew McGlasson, Accounting Manager, Office of Financial Affairs
E-Mail: matthew.mcglasson@vanderbilt.edu