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eProcurement Access

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Access Instructions:       University Central       Medical Center


To use eProcurement, you must be assigned one or more of the following roles on one or more centers or sumto centers:

eProcurement Creator Creates, saves and submits requisitions in eProcurement
eProcurement Approver Views, adds comments to and approves/rejects requisitions pending approval in eProcurement
eProcurement Reviewer Views, adds comments to and agrees/disagrees with requisitions pending approval in eProcurement
eProcurement Viewer Views requisitions relevant to the centers on which he/she has been assigned

The following administrator privileges are also available:
(Note: Having one of these privileges does not give you the capability to use eProcurement, but instead to use the Privilege Management application to administer eProcurement privileges.)

eProcurement Administrator Assigns the eProcurement Creator, eProcurement Reviewer, eProcurement Approver, and eProcurement Viewer privileges on requested centers within the Privilege Management application for his/her centers. This privilege is typically used by people in a central office such as Procurement Services or Department of Finance.
Departmental Admin Assigns the eProcurement Creator, eProcurement Reviewer, and eProcurement Viewer privileges on requested centers within the Privilege Management application for his/her centers. Persons with this privilege can also assign other privilege types such as eDog, ePac, Waldo and Signature Authorization for centers in his/her purview. This privilege is typically used by Business Officers and Administrative Officers.

The method for obtaining one of these roles varies based on whether you are in University Central or the Medical Center.

Please choose the appropriate link:       University Central       Medical Center

Access Instructions for University Central

  • If you are in the College of Arts and Science, the Blair School of Music, the Divinity School, the School of Engineering, the Law School, the Owen Graduate School of Management, Peabody College or the Associate Provost's Office, contact your Division Fiscal Officer (DFO) to request the Viewer, Creator, Approver, and/or Reviewer role(s).
  • Otherwise, complete the Request for Signature Authority Privilege form, obtain the required approval(s), and send it to Kim Smith at VU Station B Box 407000 or fax the form to 615-322-4444.
  • If you need to request the Administrator or Departmental Administrator role, e-mail the following information to Kim Smith at kim.smith@vanderbilt.edu. Name: VUnet ID: Add or Remove: Role Name: Node (Sumto Center or 10 digit Center Number):

Access Instructions for Medical Center

If you need to request the Creator, Reviewer, Viewer role or SigAuth Approver role, contact your Decentralize Administrator. If you do not know who your Decentralize Administrator is, please contact the security contact for your area of operation.

VU Medical Center Contacts:

  • School of Medicine and School of Nursing
    • Jane Zubulake
    • Cynthia K Spann
    • Steve Todd
  • Hospitals and Clinics
    • Charlotte Frey
    • Cecilia Bow
  • Medical Center Administration
    • Alison Williams
    • Kay Hommrich
  • Other Auxiliaries
    • Meg McGee
    • Alison Williams
  • Vanderbilt Health Services
    • David Green
    • Brenda Swift