What is eProcurement?
eProcurement is a fully capable electronic web application for purchasing goods and services. eProcurement allows shoppers to browse online catalogs, add items to a shopping cart and submit the requisition electronically. Orders may also be created manually for complex purchases of capital equipment and professional services. Completed requisitions are routed for review or approval via electronic workflow. Requisitions to select suppliers included in the hosted "eCatalog" will automatically generate purchase orders and transmits them to the suppliers. All other approved eProcurement requisitions are routed to purchasing agents for Procurement review and processing into purchase orders. The expanded capabilities of eProcurement will eventually replace paper requisition forms in the near future.
Vanderbilt University is committed to fair and ethical business practices that encourages competition and enhances our supplier relationships. A cornerstone of this policy is maintaining the confidentiality of all supplier proposals, quotations, prices, contracts and other proprietary materials by all Vanderbilt University employees. Confidential materials are not to be disclosed in any way to other suppliers, outside organizations or to any unauthorized persons, nor as a private university, are we in anyway obligated to do so. Disclosure of confidential materials is not only professionally unethical and damaging to Vanderbilt's future negotiation position; it also exposes Vanderbilt to possible legal action. If you have questions about any request to provide information concerning Vanderbilt contracts, pricing, supplier proposals or requirements, please contact either Procurement Services or Medical Sourcing for guidance.
Purchasing Reference Materials
- Access Instructions
- Online training modules listing - The Learning Exchange
- Apple Products Buying Guide
- Gold Guide
- Supplier Addition Request
Purchase requisitions submission moving to eProcurement May 5
Based on the success of the September 2013 eProcurement upgrade, the university is eliminating the paper requisition process effective Monday May 5. Read More.
Guy Brown Partners with Staples
Vanderbilt Procurement is excited to announce that beginning April 1, 2014, through a new partnership Staples will now fulfill Guy Brown office supply orders. In addition, Vanderbilt leadership has approved two important changes to procurement policies to support cost savings and sustainability efforts at the institution. Read more
Vanderbilt University Information Technology (VUIT) is now a linked eCatalog supplier in eProcurement
VUIT has deployed a new catalog in eProcurement for ordering their products and services as an alternative to using paper processes. Read More
Email Order Confirmations
Many of our key eProcurement suppliers are capable of providing order confirmation emails generated by their order entry system regarding the acceptance and status of your orders.Read More
Institutional Agreement for EZ BioResearch
Effective immediately, Vanderbilt University receives a shipping discount* for EZ BioResearch products. *Each order ships free if your order exceeds $100.
Institutional Discount for LifeSpan BioSciences
Effective immediately, Vanderbilt University receives a 5% discount for LifeSpan BioSciences' products. Cut off times for same day orders would be 2pm CDT.
VU receives free shipping on BD research reagents ordered through Fisher Scientific in eProcurement, your one-stop shop for high quality research reagents.