What is eProcurement?
eProcurement is a fully capable electronic web application for purchasing goods and services. eProcurement allows shoppers to browse online catalogs, add items to a shopping cart and submit the requisition electronically. Orders may also be created manually for complex purchases of capital equipment and professional services. Completed requisitions are routed for review or approval via electronic workflow. Requisitions to select suppliers included in the hosted "eCatalog" will automatically generate purchase orders and transmits them to the suppliers. All other approved eProcurement requisitions are routed to purchasing agents for Purchasing Services review and processing into purchase orders.
Vanderbilt University is committed to fair and ethical business practices that encourages competition and enhances our supplier relationships. A cornerstone of this policy is maintaining the confidentiality of all supplier proposals, quotations, prices, contracts and other proprietary materials by all Vanderbilt University employees. Confidential materials are not to be disclosed in any way to other suppliers, outside organizations or to any unauthorized persons, nor as a private university, are we in anyway obligated to do so. Disclosure of confidential materials is not only professionally unethical and damaging to Vanderbilt's future negotiation position; it also exposes Vanderbilt to possible legal action. If you have questions about any request to provide information concerning Vanderbilt contracts, pricing, supplier proposals or requirements, please contact Purchasing Services for guidance.
Purchasing Reference Materials
- Access Instructions
- Online training modules listing - The Learning Exchange
- Apple Products Buying Guide
- Gold Guide
Important information about the eProcurement cut over to Oracle
The eProcurement application will no longer be available for requisition processing after December 15, 2017.
- eProcurement will be available for historical viewing of requisitions until Spring of 2018.
- Requisitions remaining in either your department’s or Purchasing’s queues after 3:00 P.M. on December 15, 2017 will not be processed into purchase orders nor will they be transmitted to the supplier. These Requisitions will remain in your queue in either Pending or Rejected Status. New Requisitions will have to be created and submitted in Oracle starting January 3, 2018.
December Ordering Recommendations:
General supplies: Departments are strongly encouraged to place supply orders of sufficient quantity to cover your projected needs for all of December and into early January.
All other Purchases: Complex orders especially those requiring contract review or negotiations should be submitted to Purchasing as early as possible to allow time to execute the contract and issue the associated purchase order.
Orders during the Oracle cut over period (December 16, 2017 through January 2, 2018):
Departments requiring supplies or services during this period have the following options:
- Use your department One Card for one-time purchases of ordinary supplies if approved by your department financial management
- Contact the Purchasing Agent for the commodity you wish to purchase for specific instructions. Click here for the list of Agents and commodity assignments
eProcurement Search Changes - Supplier Name Effective 10/10/2017
You may see some supplier name changes in eProcurement. Spaces between initials were removed to make searching more consistent for you now and when we move into Oracle in January. To search for previous requisitions and to create non-catalog requisitions, you will need to search using the name without the additional spaces. A few of the supplier names that were changed have widespread usage:
- B & H Photo Video Inc to B&H Photo Video Inc
- V W R International to VWRInternational
- W W Grainger to WW Grainger
- A L Compressed Gases to AL Compressed Gases
For these suppliers, you will see no change in eCatalog shopping. The only change will be in using the eProcurement search by supplier name (on requisition creation and worklist page).
Please send an e-mail to firstname.lastname@example.org if you have any questions or concerns.
Email Order Confirmations
Many of our key eProcurement suppliers are capable of providing order confirmation emails generated by their order entry system regarding the acceptance and status of your orders.Read More