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STOP Forms Locator

All forms are viewable using Adobe Acrobat (.pdf), Microsoft Word (.doc), or Microsoft Excel (.xls) unless otherwise noted.

Use the search box below to look for the form you need or use the column headers to sort the forms alphabetically or by form type.

Form Name Department

Access Form - WALDO (Labor Data)

This form is used to request additions/deletions to WALDO (Web Access to Labor Data Online) end-user security access. Please see instructions.

Contacts: waldo@vanderbilt.edu
Last Modified: 2006-04-27

Human Resources

Access Instructions - eDog (General Ledger Data)

This document provides instructions on how to request additions/deletions to eDog (Electronic Distribution Of General ledger data) end-user security access.

Contacts: finance@vanderbilt.edu/343-6650
Last Modified: 2011-05-20

University Finance

Accounting Printable Forms

Some of the forms on this site can be filled out online in the required fields. These forms are noted as such. At this time they cannot be submitted online, however, once filled out, they can be printed and sent to the appropriate area.

Contacts: finance@vanderbilt.edu/322-3666
Last Modified: 2012-10-29

University Finance

Additional Pay

Request additional pay.

Contacts: payroll@vanderbilt.edu/343-6606
Last Modified: 2005-10-04

Human Resources

Adult Learner Application Form

Application for adult learners or faculty and staff members who wish to take college courses without actively seeking a degree.

Contacts: betsy.ames@vanderbilt.edu/3-5687
Last Modified: 2004-01-14

University Registrar

Authorized Signer Responsibilities (Acknowledgement)

This form contains an introduction, instructions and an Authorized Signer Acknowledgement section.

Contacts: ofa@vanderbilt.edu/322-6757
Last Modified: 2011-05-20

Procurement And Disbursement Services

Biosafety Forms collection

Collection of forms related to biosafety.

Contacts: melanie.m.byers@vanderbilt.edu/322-6163
Last Modified: 2003-06-09

Environmental Health & Safety

Blair Forms

Blair School of Music forms are available at the Blair School of Music website.

Contacts: carol.dunne@vanderbilt.edu/2-7659
Last Modified: 2009-10-21

Blair School Of Music

Business Objects Access Request Form

Below is the request form & routing instructions for a number of Business Objects reporting universes in use across Vanderbilt

Contacts: thomas.head@vanderbilt.edu
Last Modified: 2013-12-17

 

Business Objects FAQ

Business Objects Faq

Contacts: thomas.head@vanderbilt.edu
Last Modified: 2009-11-12

Financial Information Systems

Business Objects Information

The two icons to the right link to the BO Security Form and BO Users Group Community Self-Enrollment Instructions.

Contacts: jill.baltz@vanderbilt.edu/615-322-4112
Last Modified: 2008-07-08

Bo Users Group

Card Selection Change Form

Students use this form to make changes to your Commodore Card Selection options. Form must be return to the Commodore Card Office, 184 Sarratt or faxed to (615) 322-6368.

Contacts: maryann.dicks@vanderbilt.edu/(615) 343-8253
Last Modified: 2005-10-18

Commodore Card Office

Catering Order Form

Vanderbilt Catering To Go is a quick, no-frills service offered by Vanderbilt Catering. It is as easy as 1-2-3! Fill out either the online order form, or use our downloadable form.

Contacts: Julie.Crider@vanderbilt.edu/322-1877
Last Modified: 2003-08-19

Dining Services

Change of Name Form

Form to be submitted with documentation by currently enrolled students requesting a name change for their student records.

Contacts: betsy.ames@vanderbilt.edu/3-5687
Last Modified: 2004-01-14

University Registrar

Chemical Waste Collection Request

Use this form to request hazardous chemical waste collection.

Contacts: melanie.m.byers@vanderbilt.edu
Last Modified: 2003-06-09

Environmental Health & Safety

ClassPak Requests

All the information and links to request ClassPaks.

Contacts: 936-4627
Last Modified: 2003-08-21

Printing Services

Consent to Release Academic Information

Form required for FERPA compatibility. Complete, sign, and return to Dean's office in 311 Kirkland Hall.

Contacts: arts-sci-records@vanderbilt.edu/615-322-7414
Last Modified: 2006-11-20

Arts And Science

Continuation of Benefits

Request continuation of benefits while on unpaid leave.

Contacts: benefits@vanderbilt.edu/343-6606
Last Modified: 2006-02-24

Human Resources

Contract and Payment for External Consultants

Contract and Payment form for external consultants when total fee for service is less than $5000.

Last Modified: 2007-12-18

Procurement And Disbursement Services

Contract for Interdisciplinary Major

Form to create an interdisciplinary major in Arts and Science. Must be accompanied by a Declaration of Major form.

Contacts: arts-sci-records@vanderbilt.edu/615-322-7414
Last Modified: 2006-11-20

Arts And Science

Dashboard Access Request Form

Dashboard Access Request Form Security form for those seeking access to Outpatient, Executive Summary or Financial Summary dashboards.

Contacts: stephen.pert@vanderbilt.edu/615-322-6653
Last Modified: 2011-07-14

Dashboard Team

Declaration of Major form

Form for declaring a major. (Replaces yellow cards.) Please follow instructions as listed on form.

Contacts: arts-sci-records@vanderbilt.edu/615-322-7414
Last Modified: 2006-11-20

Arts And Science

Declaration of Minor Form

Form for declaring a Minor. Please follow instructions as listed on form.

Contacts: rob.fuller@vanderbilt.edu/3-3542
Last Modified: 2007-09-27

Arts And Science

Delegation of Authority Sub-Delegation Change Request

Use this form to request changes to the Delegation of Authority or Sub-Delegation of Authority.

Contacts: lindsay.burgener@vanderbilt.edu/322-4965
Last Modified: 2010-08-31

Office Of The Cfo

Department Change

Home Department Change Form.

Contacts: 343-6606
Last Modified: 2005-10-04

Human Resources

Department Paycheck Retrieval Form

PAF Responsible Person can change who is approved to pick up paychecks for their dept and also add or delete individuals.

Contacts: payroll@vanderbilt.edu/343-6606
Last Modified: 2006-07-14

Human Resources

Direct Deposit Form

Used to Direct Deposit funds into the staff member's checking/savings account.

Contacts: payroll@vanderbilt.edu/343-6606
Last Modified: 2006-07-12

Human Resources

DUS Transcript Request Form

Transcript request to be sent to transient student's home institution.

Contacts: betsy.ames@vanderbilt.edu/3-5687
Last Modified: 2004-01-14

University Registrar

e-Password set up and registration

All you need to know about how to register for an e-password and what applications are available to use with your e-password.

Contacts: http://www.vanderbilt.edu/helpdesk/343-1631
Last Modified: 2003-10-29

Information Technology Services

Equipment Rental Agreement

This form is used for requesting equipment that is available for rent through the Commodore Card Office. This form must be completed by a person who has permission to sign for that account and center.

Contacts: maryann.dicks@vanderbilt.edu/(615) 343-8253
Last Modified: 2005-10-17

Commodore Card Office

Faculty/Staff Audit Form

Form to be submitted by faculty and staff members or spouses wishing to audit a course.

Contacts: betsy.ames@vanderbilt.edu/3-5687
Last Modified: 2004-01-14

University Registrar

First Report of Work Injury or Illness

This form is used by a staff member (or their supervisor) to report any work-related injury or illness.

Contacts: jeffrey.c.davis@vanderbilt.edu/615-936-0664
Last Modified: 2006-06-26

Risk Management

FMLA documents

Scroll through the HR Forms web site to FMLA and find a collection of letters and documents in WORD and PDF formats.

Last Modified: 2005-10-04

Human Resources

FRA Reimbursement for 2006

Flexible Reimbursement Account (FRA) reimbursement request form for 2006 medical expenses.

Contacts: benefits@vanderbilt.edu/615.322.8330
Last Modified: 2006-02-24

Human Resources

General A/R Account Number Request

The purpose of this form is to request an accounts receivable account in order to incur charges by a Vanderbilt University student, staff or faculty in the course of conducting business, particularly travel.

Contacts: gar@vanderbilt.edu/(615) 322-4866
Last Modified: 2011-05-20

University Finance

General Ledger/Fixed Asset Access Request Form

Use this form to request access to the general ledger/fixed asset application.

Contacts: matthew.mcglasson@vanderbilt.edu/3-6650
Last Modified: 2011-05-20

University Finance

HR Forms

All Human Resources forms on the HR Web site.

Please visit the "Forms and Documents" page on the HR Web site for any form you do not find listed here in the Forms Locator Service.

Contacts: hrweb@vanderbilt.edu/615.322.8330
Last Modified: 2006-02-24

Human Resources

I-9 Employment Eligibility Verification

All Human Resources forms on the HR Web site. Please visit the "Forms and Documents" page on the HR Web site. http://hr.vanderbilt.edu/i9/

Last Modified: 2009-12-08

Human Resources

ID Card / Badge for Medical Center

This contains all the information and forms needed to obtain a Medical Center ID Card / Badge for faculty, staff, students and others.

Contacts: payroll@vanderbilt.edu/343-6606
Last Modified: 2005-10-13

Human Resources

Institutional Review Board Forms

IRB forms and templates.

Last Modified: 2002-03-18

Office Of Research

Intra-University Transfer Application Form

Application form for students who wish to transfer to another school within the University.

Contacts: betsy.ames@vanderbilt.edu/3-5687
Last Modified: 2004-01-14

University Registrar

Library Request Forms (Eskind)

Includes forms for information requests, research assistance, search strategy advice, delivery of items not held at Eskind, retrieval of items from library storage, renewal of books and other library/information services.

Last Modified: 2001-09-14

Library

Library Request Forms (Heard)

Renew library materials online,request materials be delivered to you from other locations, ask for items currently not in the library, or communicate with the library for other reasons.

Last Modified: 2001-09-13

Library

ListServ

MajorCool is a Web interface to the Majordomo mailing list management tool. The MajorCool Email List Manager (Majordomo) tool provides access to subscribe, unsubscribe, and view available list services (listservs.) You must have an e-Password for acc

Last Modified: 2003-10-29

Information Technology Services

Map of Campus

Campus map and building locator.

Last Modified: 2001-07-26

University Publications And Design

New Agency Center Request Form

The purpose of this form is to request a new agency center number at Vanderbilt University. Agency funds are held by Vanderbilt University which acts as a custodian or fiscal agent for students, faculty, staff members or organizations.

Contacts: finance@vanderbilt.edu/615-343-6650
Last Modified: 2013-04-29

University Finance

New Employee Information Form

This form is to be used by NEW staff, faculty & students.

Contacts: payroll@vanderbilt.edu/343-6606
Last Modified: 2008-09-26

HR Processing

New Employee Orientation Guide

Starting October 7, 2002 this guide will be part of New Staff Orientation. It is designed to help new staff find out more about their job, department and the university. Space is available for supervisors to add specific department and job information.

Contacts: stop@vanderbilt.edu
Last Modified: 2002-08-21

Management Services

New Employee Supervisor Checklist

This checklist is a Work-in-Process designed to help Medical Center and University Central supervisors keep track of, and plan, activities associated with hiring and orienting new staff. Your feedback is important to make this information complete.

Contacts: stop@vanderbilt.edu
Last Modified: 2006-05-01

Management Services

Parking - An On-Line Registration System

Register on-line for parking permits, update parking and vehicle information and your permit will be mailed to you.

Contacts: Myra.Broslat@vanderbilt.edu/3-1855
Last Modified: 2003-08-19

Traffic And Parking

Parking Special Event Request

Use this form to request parking for your special events.

Contacts: Myra.Broslat@Vanderbilt.edu/3-1855
Last Modified: 2007-06-19

Traffic And Parking

Performance Appraisal (University Exempt Staff)

The Performance Appraisal and Development Guide is used for exempt staff of the University. (not for use by Medical Center staff)

Contacts: compensation@vanderbilt.edu/322-8362
Last Modified: 2005-10-04

Human Resources

Performance Appraisal (University Non-Exempt Staff)

The Performance Appraisal and Development Guide is used for non-exempt staff of the University. (not for use by Medical Center staff)

Contacts: compensation@vanderbilt.edu/322-8362
Last Modified: 2005-10-04

Human Resources

Performance Evaluations - Medical Center

This is a link to the VUMC Performance Evaluation System (VPES). Access to the system requires a VUnetID and e-Password.

Last Modified: 2004-05-28

Human Resources

Performance Improvment Counseling

Performance Improvement Counseling Form as referenced in POLICY#: HR-014

Contacts: (615) 322-7259
Last Modified: 2005-10-04

Human Resources

Personal Information Change Form

This form is to be used by CURRENT/FORMER staff, faculty & students.

Contacts: payrol@vanderbilt.edu/3-6606
Last Modified: 2008-09-26

HR Processing

Personnel Action Form (Federal Centers)

Turnaround Personnel Action Form for Federal Centers.

Contacts: payroll@vanderbilt.edu/322-8310
Last Modified: 2005-10-04

Human Resources

Personnel Action Form (New Hire)

New Hire Personnel Action Form (PAF)

Contacts: payroll@vanderbilt.edu/322-8310
Last Modified: 2005-10-04

Human Resources

Personnel Action Form (Non-Federal Centers)

Turnaround Personnel Action Form for NON-Federal Centers.

Contacts: payroll@vanderbilt.edu/322-8310
Last Modified: 2005-10-04

Human Resources

Position Description Questionaire

The Position Description Questionaire (PDQ) contains instructions and information for position classification / re-classification.

Contacts: compensation@vanderbilt.edu/322-8362
Last Modified: 2005-10-04

Human Resources

Position Description Questionnaire - EZ

This is the EZ (easy) short form for submitting a new position or reclassification.

Contacts: compensation@vanderbilt.edu/322-8362
Last Modified: 2005-10-04

Human Resources

Position Management Form

Position Management Form (PMF)

Contacts: payroll@vanderbilt.edu/322-8310
Last Modified: 2005-10-04

Human Resources

Pre-Freshman Application Form

Application for High School students who wish to supplement their secondary schooling with college courses.

Contacts: betsy.ames@vanderbilt.edu/3-5687
Last Modified: 2004-01-14

University Registrar

Pre-Freshman Course Approval Form

Course approval form for pre-freshmen to be completed by high school principal or guidance counselor.

Contacts: betsy.ames@vanderbilt.edu/3-5687
Last Modified: 2004-01-14

University Registrar

Procurement Card Application Form

Contains all of the forms and instructions on how to apply for a Procurement Card.

Contacts: deb.jamerson@vanderbilt.edu/322-4985
Last Modified: 2009-06-02

Procurement And Disbursement Services

Procurement Card Forms

Contains all of the forms to apply for and manage a Procurement Card.

Contacts: deb.jamerson@vanderbilt.edu/322-4985
Last Modified: 2009-06-02

Procurement And Disbursement Services

PSA (Dependent Care) Reimbursement for 2006

Personal Spending Account (PSA) reimbursement request forms for dependent care expenses incurred 01/01/2006–03/15/2007.

Contacts: benefits@vanderbilt.edu/615.322.8330
Last Modified: 2006-02-24

Human Resources

PSA (Medical Care) Reimbursement for 2006

Personal Spending Account (PSA) reimbursement request form for medical expenses incurred 01-01-2006–03-15-2007.

Contacts: benefits@vanderbilt.edu/615.322.8330
Last Modified: 2006-02-24

Human Resources

Radiation Safety Forms

Collection of forms related to radiation safety.

Contacts: melanie.m.byers@vanderbilt.edu/322-6163
Last Modified: 2003-06-09

Environmental Health & Safety

Radioactive Waste Collection Form

Use this form to request radioactive waste collection.

Contacts: melanie.m.byers@vanderbilt.edu
Last Modified: 2003-06-09

Environmental Health & Safety

Recommendation for Admission to the Honors Program

Form for recommending students to the honors program.

Contacts: russell.m.mcintire@vanderbilt.edu/343-3140
Last Modified: 2014-02-14

Arts And Science

Release for Letter of Recommendation

This is a release form for faculty to use when asked by a student to write a letter of recommendation.

Contacts: betsy.ames@Vanderbilt.edu/3-5687
Last Modified: 2004-01-29

University Registrar

Report of Faculty Appointment

Report of Facilty Appointment as per the Facultly section of the current Affirmative Action Plan.

Last Modified: 2001-12-04

Opportunity Development Center

Request for Access Change

This form is used when a department that uses the Commodore Card wants to make a change to their current access schedule. This form can only be completed by the person whose name is on file with the Commodore Card Office.

Contacts: yann.dicks@vanderbilt.edu/(615) 343-8253
Last Modified: 2005-10-17

Commodore Card Office

Request for Change in Contract for Interdisciplinary Major

Request for change in interdisciplinary contract majors in Arts and Science.

Contacts: molly.thompson@vanderbilt.edu/322-7414
Last Modified: 2006-11-20

Arts And Science

Request for Course Changes, Additions, or Deletions

Form to propose a new course, change a course, or remove a course from the curriculum.

Contacts: jonathan.bremer@vanderbilt.edu/615-322-7331
Last Modified: 2006-11-20

Arts And Science

Request for Department Copy Card

This form is used when a Department needs to request a copy card. The form can be faxed to 2-6368 and we will mail the card, or they can hand carry the form to the Card Office and we will print them the card while they wait. This form can only be comple

Contacts: maryann.dicks@vanderbilt.edu/(615) 343-8253
Last Modified: 2005-10-17

Commodore Card Office

Request for Letter of Good Standing

Complete form and turn in to A&S Registrar's office, 311 Kirkland Hall.

Contacts: arts-sci-records@vanderbilt.edu/2-7414
Last Modified: 2006-11-20

Arts And Science

Request Registration for Graduate-Level Course

Form for seniors to request registration for graduate-level course. Requires signatures of instructor and the DGS of the department in which the course is being offered. Return to 311 Kirkland Hall.

Contacts: molly.thompson@vanderbilt.edu/615-322-7414
Last Modified: 2006-11-20

Arts And Science

Request Registration for Independent/Directed Study

Form for juniors and seniors to request registration for independent/directed study. Requires signatures of advising instructor and the chair or DUS of the department in which the course is being offered. Departmental AA registers student for course.

Contacts: molly.thompson@vanderbilt.edu/615-322-7414
Last Modified: 2006-11-20

Arts And Science

Safety Forms Collection

Collection of all forms available from the Environmental Health & Safety department. Includes forms for lab safety, biosafety, radiation safety, chemical safety, hazardous waste collection, laser safety, etc.

Contacts: melanie.m.byers@vanderbilt.edu/322-6163
Last Modified: 2003-06-09

Environmental Health & Safety

Separation Process Checklist

Checklist of items to be done when an employee terminates employment.

Contacts: veronica.burns@vanderbilt.edu/(615) 343-6831
Last Modified: 2005-10-04

Human Resources

Sponsored Reserach Forms

The Sponsored Research forms listed as part of this collection can be filled out on your computer screen and then printed.

Contacts: john.t.childress@vanderbilt.edu/615/322-3977
Last Modified: 2007-06-19

Sponsored Research

Statement of Good Standing and Permission

Form to be completed by the Dean or Registrar of a transient student's home institution.

Contacts: betsy.ames@vanderbilt.edu/3-5687
Last Modified: 2004-01-14

University Registrar

Stipend Request Form 2008

Use this form to process stipends for graduate/professional students and fellows (post-docs) for university central and medical center departments, as well as interdisciplinary centers.

Contacts: stipends@vanderbilt.edu/3-6606
Last Modified: 2008-09-10

HR Processing

Summer Discount Form

Summer session tuition discount at Vanderbilt for my child.

Contacts: kenneth.garner@vanderbilt.edu/3-6606
Last Modified: 2006-12-14

HR Processing

Summer Faculty Pay Federal Centers

Reminders for federal centers, updated 2008.

Contacts: kenneth.garner@vanderbilt.edu/2-8330
Last Modified: 2008-04-07

HR Processing

Summer Faculty Pay Form - Online completion

Updated for 2009

Contacts: Kenneth.garner@vanderbilt.edu/3-6606
Last Modified: 2009-04-22

HR Processing

Summer Faculty Pay Form Instruction Sheet

Updated 2009

Contacts: kenneth.garner@vanderbilt.edu/3-6606
Last Modified: 2009-05-22

HR Processing

Summer Faculty Pay Form XLS

Updated for 2009

Contacts: kenneth.garner@vanderbilt.edu/3-6606
Last Modified: 2009-04-22

HR Processing

Transcript Request

Information on how to obtain a transcript

Contacts: betsy.ames@vanderbilt.edu/3-5687
Last Modified: 2004-01-29

University Registrar

Transient Student Application Form

Application form for students enrolled in another university who wish to take courses at Vanderbilt.

Contacts: betsy.ames@vanderbilt.edu/3-5687
Last Modified: 2004-01-14

University Registrar

Travel Expense Worksheet

An optional tool to help travelers or their preparers to enter amounts into a standardized spreadsheet that will perform calculations. This spreadsheet can be used as a supplement to the “yellow copy” of the Authorization for Official Travel form.

Contacts: Anna.Sparks@vanderbilt.edu/322-7597
Last Modified: 2008-08-01

Procurement And Disbursement Services

Tuition Benefit for Dependant Children

To request Tuition Benefit form for dependent children.

Contacts: payroll@vanderbilt.edu/343-6606
Last Modified: 2014-01-16

Human Resources

Tuition Benefit for Myself or My Spouse/Partner

To request Tuition Benefit for Myself or My Spouse/Partner

Contacts: payroll@vanderbilt.edu/343-6606
Last Modified: 2014-01-16

Human Resources

Turnaround Personnel Action Form

Blank turnaround personnel action form.

Contacts: payroll@vanderbilt.edu/322-8310
Last Modified: 2014-01-16

Human Resources

University Lectures Committee Proposal Submission Form

The University Lectures Committee works with faculty groups to bring to the campus speakers whose high personal achievement or compelling topics are of sufficient timeliness to appeal to a general academic audience.

Contacts: melanie.lutenbacher@vanderbilt.edu/615-343-3314
Last Modified: 2008-12-16

Provost

VTS Workorder

Vanderbilt temporary services assignment request.

Contacts: lynn.hutson@vanderbilt.edu/322-8299
Last Modified: 2005-10-04

Human Resources

VUmail Vacation Auto Responder

This tool enables you to create and manage an automatic response to email sent to you during periods that you know you will not be reading your email for an extended period of time.

Last Modified: 2005-04-21

Information Technology Services

VUMC In-house Moving Service Request

With the continuous growth of VUMC, It has been recognized that a need exists for a single point of contact for in-house moving within VUMC. This centralization will allow departments to make one call to request moving services.

Contacts: roland.brunhoeber@Vanderbilt.Edu/2-6195
Last Modified: 2009-06-23

Vumc Plant Services

VUnetID Activation

Step through the on-line process to authorize your VUnetID.

Contacts: https://its.vanderbilt.edu/partnerticket/343-1631
Last Modified: 2003-10-29

Information Technology Services

W-4 Withholding Form

State and Federal Withholding Form (Form W-4)

Contacts: payroll@vanderbilt.edu/322-8310
Last Modified: 2005-10-04

Human Resources

W-5 Earned Income Credit Form

W-5 Form used for Head of Household income tax credit.

Contacts: Kenneth.garner@vanderbilt.edu/2-9508
Last Modified: 2006-05-17

Human Resources

Vanderbilt Website Guidelines

The guidelines within this document are intended as a reference for the look and feel, content quality and technical aspects of Web pages representing Vanderbilt University.

Contacts: lacy.tite@vanderbilt.edu/343-8557
Last Modified: 2013-11-05

Division Of Public Affairs