Third Party Billing
If a third party (i.e. outside agency, corporation or State Prepaid Tuition Plan) will be paying all or part of your tuition and fees, and the third party requires a bill or invoice to be mailed directly from the Office of Student Accounts, a written authorization must be received from the third party thirty days prior to the beginning of classes. The authorization letter must be submitted to Tracy Pine, c/o Office of Student Accounts, 110 21 st Avenue South, Suite 100, Nashville, TN 37203 or by fax at 615-343-8511.
The authorization must be printed on company letterhead and must contain the following:
- Name of the student
- Student’s Vanderbilt account number
- Beginning and end date of sponsorship
- Type of fees covered (tuition, health insurance, housing, dining, etc.)
- Sponsor’s billing address
- Signature of authorized official
Please note: The University also requires a Financial Information Release Form completed by each student requiring Third Party Billing. Download the authorization form.
The sponsor’s letter must also state that Vanderbilt University will be paid directly. Payments are not to be sent to the student.
Upon receipt of the authorization, a 3rd Party Anticipated Credit will be applied to your student account and the Office of Student Accounts will bill your sponsor for the items they have agreed to pay. You are responsible for the items on the bill that are not covered by your sponsor. Sponsors are expected to remit payment within 30 days of the billing date of the invoice. If your sponsor fails to pay the agreed amount within 60 days of the billing date, the charges will be reapplied to your student account and you will be responsible for payment.
To prevent complications with registration and/or graduation, please check with Tracy Pine(Baker Building, Suite 100, or 615-322-6694) in the Office of Student Accounts to ensure that all invoices billed to your sponsor have been paid in full.
Examples of Third Party Payment Sponsors at Vanderbilt University:
Foreign Governments, State Prepaid Tuition Plans, U.S. Navy, Department of Health and Human Services, Coca-Cola Company, General Motors Corporation, Home Depot Intel.
*******IMPORTANT CHANGE IN STATE PREPAID TUITION PLANS*******
There has been a change in Federal law governing how State Prepaid Tuition Plans affect other types of financial aid. The funds disbursed in a given year will no longer be a part of a student’s financial aid award, but instead the overall value of the prepaid account will be included as a parent asset on the FAFSA application. Therefore, the Office of Student Financial Aid no longer will be including this information on the financial aid award letter. However, in order to establish a Third Party Billing account your state agency must send above information/payment to Vanderbilt in your behalf to Tracy Pine, c/o Office of Student Accounts, 110 21 st Avenue South, Suite 100, Nashville, TN 37203 .