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Important Information about expense report cutover to Oracle Cloud

  • Concur Expense will no longer be available for expensing out-of-pocket or One Card transactions after 5:00 PM on December 15, 2017. Please refer to your local business officer for specific details regarding your local area’s specific expense reporting deadlines.
  • Concur Travel will remain active as the university’s online booking tool supported by World Travel.
  • Concur Expense will remain available for historical viewing of expense reports until January 30, 2018.
  • Employees can submit for reimbursement of out-of-pocket expenses in the Oracle Expense system beginning January 3, 2018.
  • All One Card transactions that are available in Concur must be submitted and approved by 5:00 PM on December 15, 2017.

Vanderbilt's travel agency - World Travel Service

World Travel Service Inc.Vanderbilt’s travel agency of record is World Travel Service (WTS). Their dedicated professionals will help faculty and staff with travel needs by providing personalized support via phone or email. Vanderbilt employees must use World Travel Service to book business travel. Employees may book directly with an agent or through the Concur online booking tool. World Travel is fully integrated with the Concur online travel booking and expense tool. To learn more about World Travel Service, click here.

Please contact a World Travel agent when making complex domestic air or any international air reservations, and when changing existing, ticketed reservations by calling between the hours of 7:00 a.m. – 6:00 p.m. Central Time.

  • 877-271-9258 for World Travel agent assistance

For after hours or emergency assistance, please call  1.865.777.1600 .

For Concur Travel support, please email online@worldtrav.com (7:00am - 5:00pm CT)

Lost your air receipt? Click here for Passenger Airline Ticket Request form.  

Low fare domestic guarantee

Think you've found a lower fare? World Travel Service has a price match guarantee on identical U.S. Domestic flights. We'll match the fare or pay the difference. Just provide a screen-shot or verification in real-time, same day and email it to a World Travel agent. Consolidator and auction websites not included.

With respect to domestic U.S. airfares, if a traveler finds an available online airfare lower than the lowest airfare offered by World Travel Service, the travel agency will match that airfare or pay the difference between that airfare and the lowest airfare offered by World Travel Service. The client must provide written and verifiable documentation that a lower online airfare is available for the same routing as the lowest airfare offered by World Travel Service. The airfare must be the same class of service and available at the rate posted. The online airfare and our fare must be quoted on the same day. 

Consolidator and tickets offered through auction websites (such as priceline.com, cheapseatsguru.com, hotwire.com, etc) or other agency sites are excluded from the price match guarantee. World Travel Service, Inc. reserves the right to cancel, modify or otherwise change this price match guarantee at any time, upon notice. Please click here to download the low domestic fare guarantee.

Announcements

Southwest status match offer for VU travelers

Do you have status on another airline and want to try flying Southwest? Opt in for Southwest Airlines A-List status match offer by December 31st!

If you qualify for promotional A-List status, you will be able to extend your promotional A-List status for an additional 12 months. Simply fly three round trip qualifying flights, or six one-way qualifying flights, or earn 8,000 tier qualifying points from your qualifying flights booked and flown between your enrollment date for this promotion and the end of your 90 day promotional period. All Rapid Rewards rules and regulations apply. Please note that proof of current elite status on another U.S. carrier, other than Southwest Airlines® is required.

Copy and paste this url in your browser and sign up today for this exclusive offer for Vanderbilt travelers: https://www.southwest.com/corpmatch

Where do I log into Concur?

Vanderbilt University users can access Concur via the link on the Vanderbilt University E-Business webpage at https://finance.vanderbilt.edu/ebiz/   This brings VU users to the VU Single Sign On screen where you input your VUnet ID and Password for a secure log-in to the VU Concur site.