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Student Accounts

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Graduate / Professional Student Account

The Office of Student Accounts acts as a clearinghouse for various student charges and credits placed directly on a student's bill by several departments of the University. Any discrepancies in charges or credits should be directed to the appropriate department since the Office of Student Accounts does not have detailed records concerning many items that may appear on an invoice.

Vanderbilt University requires that students enroll for electronic billing. Once a student has an invoice, an e-mail will be sent to the student's Vanderbilt email address containing a link to the secure e-bill website. They may access the e-bill from that link or from the link above. After enrolling, students can grant online account access to parents, guardians or other payers. All billing notices will be emailed to the student's Vanderbilt email address and other payers who have enrolled for online billing. Online account access offers a secure way to view bills, make payments and review up to 12 months of payment information. Payers wanting to mail payments may print a payment coupon. Student Account E-Bills are updated the first of each month.

It is important that you complete and return the Vanderbilt University Graduate and Professional Student Account and Deferment AgreementOwen Graduate School of Management and Owen EMBA students should complete these forms.) All of the charges that you will incur as a student will be billed to you or your guarantor(s) through your student account. The diagram below describes the types of charges that could be applied to your student account.

Completion of this agreement will enable the following:

  • Defer payment of your fall semester charges, except for those attending the Owen Graduate School of Management, until October 31, 2013, for fall semester and March 31, 2014, for spring semester, and/or until financial aid (loans, grants, scholarships) is posted to your student account. A late charge of 1½% (minimum $5) will be assessed each month on the unpaid balance. However, all charges not paid by August 14, 2013, for the fall semester and January 2, 2014, for the spring semester will be assessed a late payment fee.
  • Add Vanderbilt Card account charges to your student account.
  • V-Net (long distance) access.

In addition, if there are those besides yourself who will be financially responsible for charges incurred at Vanderbilt, please indicate guarantor information.

In compliance with the Family Education Rights and Privacy Act (Buckley Act), completion of the Agreement will authorize the University to release information regarding your student account to your guarantor(s), if any.

If we do not receive a completed Graduate and Professional Student Account and Deferment Agreement, you will not be able to defer current semester charges or obtain V-Net (long distance) access. Additions to your Vanderbilt Card account will be on a cash basis. Additionally, information regarding your account cannot be released to your guarantor(s).

No transcript, official or unofficial, will be issued for a student who has an outstanding student account balance. Transcripts will be released when the account has been paid. Diplomas will be also be withheld until all bills are paid.

Once a Student Account Agreement is completed, it will remain in effect for all periods of enrollment at Vanderbilt.

Fees and Charges